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Our Privacy Statement

Overview

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The British Psychotherapy Foundation (bpf) is strongly committed to protecting the privacy of its website users and customers.

We have written this privacy policy to outline the specific information we collect, how we use this information, and what options you have in sharing this information with us when you visit our site. Protecting your privacy is a significant part of our commitment to maintaining the highest standards in all that we do.

For the purposes of UK Data Protection Law, the bpf is registered with the Information Commissioner’s Office under registration number ZA000986.

We are a leading psychotherapy training and membership organisation based in London.

The British Psychotherapy Foundation (bpf) are one the UK’s leading training providers and membership bodies for people working in intensive psychoanalytic psychotherapy, Jungian analysis, and child and adolescent psychotherapy.

Information collection

We collect a variety of information when you visit our website, register for our services or contact us directly.

Financial Information: In order to allow secure debit card payments for donations and/or the purchase of goods and services, we have integrated Worldpay to our database. Worldpay asks for your name, address, phone, email address, and debit card information. Your card details will only be retained by Worldpay, and not by bpf.

Worldpay’s privacy policy can be found here.  

Other Information: For the purposes of providing membership and training to trainees, and to answer any related queries, we at bpf collect personal information. Personal information that we will collect includes your name, email address, date of birth, postal address, phone number and any information you provide as part of your communications with us. We also collect special categories of information such as race, ethnicity, religion for our members, and trainees.

We collect this information in the following ways:

When you visit our website

Your IP (Internet Protocol) address registers on our servers. This number can’t be used to identify you, but it can be used to identify the computer that you are using.

We also collect information about which pages you visit. We use cookies to tell us what web pages have been visited, or how many times certain pages have been visited. When you view our website and select the option of ‘remember me’ a cookie will be placed on your computer that will remember your computer’s IP address. The cookie doesn’t identify you as an individual, just the computer you used, to make using the website easier for you next time.

If you’d prefer to avoid any of these, you should delete cookies after your visit. Or you could use your browser’s anonymous usage setting, such as ‘Incognito’ in Chrome, ‘InPrivate’ in Internet Explorer, ‘Private Browsing’ in Firefox and Safari.

For more information, visit https://www.aboutcookies.org/

If you contact us about our services, training, events, to apply for a job, make an enquiry or any other reason.

If you become a member of bpf, we will need to keep relevant information as proof of membership and to provide you with the applicable services that such membership entails.

If you apply for a training course through bpf, we will retain the relevant information to assist with appropriate training provision.

If you interact with us via our partner institutions (e.g. your training college) or third parties (e.g. LinkedIn) we will need to keep your information so that we can provide our services to you.

We keep this personal information in a secure environment and we do not pass this information on to third parties that we do not actively work with. For example, we will share your information with your training college, should you be registered on our masters or doctorate courses. The information you provide will only be used for the purpose(s) stated when it was collected; in association with your ongoing support as a donor, to supply you with the goods or services you have requested and/or to keep you informed about upcoming bpf activity.

If you have indicated you would like to be kept informed we will send you information about other goods and services we provide or relevant activity that might be of interest. Any communication we send will include details of how you can opt out of future communication from us, but you can email [email protected] at any point to request that we destroy any data we have on you.

What we use your information for

We will mainly use your personal information to:

Legal basis for using your information

We use the following lawful basis to process your personal data:

  1. Membership: When you become a member of BPF, we rely on contractual obligation to process such personal information
  2. Training: For training courses, we rely on contractual obligation and legitimate interest (where these courses are unpaid)
  3. Fundraising: We rely on legitimate interest for fundraising information
  4. Marketing – We rely on the basis of consent for processing your data for marketing purposes. We will only contact you about our events, newsletters and other information if you have agreed for us to contact you in this manner. You will have the option to opt out of such marketing emails
  5. Sharing information with third parties: We rely on legitimate interest to share information with the relevant third parties.
  6. Events: For any paid events in the year, we rely on contractual obligation process such information.
  7. For any research purposes, we rely on legitimate interest.

When we rely on legitimate interest, we will undertake a legitimate interest assessment (a balancing test) to ensure that we balance our interests with yours when we process such information.

When we process special categories of information, we rely on explicit consent, or substantial public interest along with conditions from the DPA 2018

Website security

Our website has security installed to ensure that any personal data entered onto the site is protected against loss, misuse or alteration. However, due to the nature of the internet, we cannot guarantee the protection of your personal information. We are confident about our security measures and it is always a top priority to ensure we do not incur any problems.

Use of cookies

We employ cookie technology to store and sometimes track information about the users of the Site. You can set your browser not to accept cookies though some of our website features may not work as a result. For more information about our website cookies, please refer to our Cookies Policy.

Links

The site may contain links to third-party websites and third-party websites may contain links to our site. Please be aware that we are not responsible for the privacy practices or the content of these other sites.

We encourage our users to be aware when they leave our site and to read the privacy policies or statements of third-party sites before proceeding. These other sites may send their own cookies to users, collect data, or solicit personal information. This Privacy Notice applies solely to information collected at our site.

Google analytics

bpf uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics sets a cookie in order to evaluate your use of our web sites and compiles reports for us on activity on our web sites. This is solely to track how people access and use our website, and no personal data is collected alongside this.

Google stores the information collected by the cookie on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using the bpf website, you consent to the processing of data about your use by Google in the manner and for the purposes set out above.

Google analytics privacy policy can be found here.

Rights of Data Subjects:

Under data protection laws in the UK and EU, you have certain rights over the personal information that we hold about you. If you would like to exercise your rights, please get in contact with any of the details listed above. Here is a summary of the rights we think apply:

  1. Right to be Informed

You have the right to be informed as to how we use your data and under what lawful basis we carry out any processing. This Privacy Notice sets this information out however if you would like further information, please get in touch at [email protected]

You may ask us to delete some or all of your information we hold about you. Sometimes where we have a legal obligation we cannot erase your personal data.

You have the right to object to processing where we are using your personal information such as where it is based on legitimate interests or for direct marketing. You can update your choices or stop us sending you these communications at any time by contacting bpf Communications ([email protected]), or clicking the unsubscribe link at the bottom of the relevant communication.

Inaccurate or incomplete information we hold about you can be corrected. The accuracy of your information is important to us and we are working on ways to make this easier for you to review and correct the information that we hold about you. We will also carry out an annual accuracy check. If any of your information is out of date or if you are unsure of this, please email us at [email protected]

You have a right to restrict the processing of some or all of your personal information if there is a disagreement about its accuracy, or we are not lawfully allowed to use it.

You have a right to request access to a copy of your personal information that we hold about you, along with the information on what personal information we use, why we use it, who we share it with, how long we keep it for and whenever it has been used for automated decision making. You can make a request for access free of charge and proof of identity is required. If you would like to make a request, please email us at [email protected]

Automated decision-making takes place when an electronic system uses personal information to make a decision without human intervention. You have the right to question the outcome of automated decisions that may create legal effects or create a similar significant impact on you. We currently do not undertake automated decision making.

You can ask us to provide you or a third party with some of the personal information that we hold about you.

  1. Right to withdraw consent

Where you have provided consent to our use of your data, you also have the right to withdraw that consent at any time. This means that we will stop processing your data.

To exercise any of these rights, please reach out to us at the contact information below.

Notification of changes

We review this privacy & cookies policy regularly and may amend the content or wording to ensure it remains relevant and effective and in line with the ICO guidelines. If at any point we decide to use your personal information in a manner different from that stated at the time it was collected, we will notify you by e-mail. You will have a choice as to whether or not we use your personal information in this different manner. We will use personal information in accordance with the Privacy Notice under which the information was collected.

Contact us

If you have any questions or concerns regarding our Privacy Notice or any questions about the security at our site, you can email us at [email protected] or you can contact our Data Protection Officer at [email protected].